Position Overview

Ultimate Staffing is actively seeking an experienced Admin Assistant to join their client's team in Santa Ana, CA. This role involves providing administrative support, managing daily office tasks, and assisting in various operational functions to ensure a smooth workflow.

Responsibilities

• Managing calendars, scheduling meetings, and organizing appointments.
• Preparing and editing correspondence, reports, and presentations.
• Handling incoming calls and emails, directing them to the appropriate personnel.
• Maintaining office supplies and ensuring the office environment is tidy and welcoming.
• Assisting with data entry, filing, and document management.
• Coordinating travel arrangements and itineraries for staff.
• Supporting team projects and assisting with special assignments as needed.
• Interacting professionally with clients, vendors, and visitors.

Qualifications

• High School diploma or equivalent; an Associate's degree is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and problem-solving skills.

Required Work Hours

Monday - Friday, during 1st shift hours.

Benefits

Hourly pay rate: $25.00 - $30.00 depending on experience

The position offers a comprehensive benefits package, including health insurance, paid time off, and opportunities for professional development.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.